Administrative Assistant Central Office

Purpose

To provide the administrative support necessary for the effective management of Central Office/Center business affairs in matters pertaining to the overall support of the program

Job Responsibilities Assure the professional, accurate and timely processing of all assigned work orders, requisitions, purchase orders, check request, and other documents pertaining to operations

Provide clerical support to Internal Operations Associate Administrator, Program Director, Administrators, Center Managers, and Specialist for the effective and efficient operation of the Head Start program

Support in establishing, selecting, implementing, coordinating and the evaluation of office procedures and system plans to ensure maximum efficiency of office functions by diagnosing potential problems and exercising decision making when appropriate

Maintain all assigned filing requirements in a manner to allow timely retrieval of information as needed

Job Requirements

Must have knowledge of diverse computer software applications (Microsoft Office Suite Pro 2007, Adobe Acrobat, database)

Knowledge and understanding of basic clerical practices

Knowledge of standard office equipment

Must have organizational skills to successfully manage duties and work assignments with limited supervision

Must have the ability to problem solve

Must have effective verbal and written communication and interpersonal skills

Must have customer service skills and exhibit professionalism

Ability to work in a diverse population

Education Requirements

High School diploma/GED and; Two (2) or more years experience in managing an office of comparable complexity of the Head Start program

Knowledge of Microsoft Office products Word, Excel, PowerPoint, Publisher, clerical practices and standard office equipment